Todoist is one of the best task managers ever built. BalanceIt is for when clearing your inbox is not the same as living a balanced life.
If you want projects, labels, and inbox zero — Todoist remains excellent. If you want tasks tied to a whole-life map, a balance score that shows what went quiet, and evidence for reviews — BalanceIt adds that layer. You can import from Todoist on Pro.
Side-by-side on what each app optimizes for — plus the outcome BalanceIt targets.
| Feature | Todoist | BalanceIt | Better outcome |
|---|---|---|---|
| Core philosophy | Clear tasks efficiently — output and completion | Align daily work with a life balance system you designed | Completion serves purpose, not just volume |
| Life structure | Projects, sections, and labels — you invent life context | Up to nine life dimensions (Health, Mind, Work…) you rename and rotate | Tradeoffs across life areas become visible |
| Success metric | Tasks completed, Karma points, inbox zero | 9D balance score, dimension cards, activity history | Catch neglect in health or relationships early |
| Goals hierarchy | Projects and sub-projects | Goals → projects → tasks under each dimension | Initiatives stay tied to why they matter |
| Today view & quick add | ✓ | ✓ | Both excel at fast capture |
| Natural language dates | ✓ | ✓ | Both support quick scheduling |
| Priorities | P1–P4 labels | P1–P3 with dimension tagging | Priority plus life-area context |
| 5D clarity (Do · Delegate · Divide · Delay · Drop) | — | ✓ | Explicit tradeoffs instead of endless lists |
| Recurring tasks & rhythms | ✓ | ✓ | Both support sustainable pace |
| Calendar view | Business & Pro plans | Pro | See timing alongside life balance |
| Analytics | Karma and activity stats | Dimension radar, priority mix, balance trends (Pro) | Evidence by life area, not just completions |
| AI summaries from history | — | AI Summarize for reviews & check-ins (Pro) | Honest reflection from real motion |
| AI Life Coach | — | Dimension Guide & next-hour focus (Premium) | Gentle nudges when everything competes |
| Self-evaluation drafts | — | ✓ | Review season without starting from scratch |
| Encrypted notes per dimension | — | ✓ | Private context stays with the life area |
| Import from Todoist | — | Batch import with history (Pro) | Migrate without losing momentum |
| Free tier | Limited projects & reminders | Full core life-balance OS free (100 active tasks) | Try whole-life balancing without a paywall on basics |
| Platforms | Web, mobile, desktop, extensions, integrations | Web, mobile, desktop, Chrome extension | Both meet you where you work |
Most people are working from Today within minutes. Pro import preserves your history.
Create a BalanceIt account with Google. Map starter life dimensions — rename them for your season.
Bring existing tasks into BalanceIt’s dimension model with batch history — map projects to life areas.
Keep capturing fast. Tag tasks by dimension, use 5D when overloaded, and watch the balance score.
For some people, yes — especially if you want whole-life balance, not just inbox zero. Todoist remains stronger for pure task throughput, integrations, and team workflows. BalanceIt adds a life balance layer Todoist does not offer.
Yes — Todoist import with batch history is a Pro feature. Free tier includes full core balancing; import opens with Pro.
Yes. BalanceIt has projects, rhythm tags (labels), priorities, recurrence, filters, and quick add (`@dimension`, `+project`, `#label`). Tasks also connect to life dimensions — the main structural difference.
Core life balancing — dimensions, Today, tasks, goals, balance score, and activity history — is free. Pro adds calendar, metrics, Todoist import, AI Summarize, WhatsApp, and Connect Hub. Premium adds AI task mode and AI Life Coach.
Todoist is built for shared projects and team workflows. BalanceIt focuses on personal whole-life balance and intentional reflection.
Free core forever. Map your life, work from Today, and notice what went quiet.
Sign up with Google — free